Job Summary/Objective

Reporting to the Executive Director of CBE, the Office Manager/ Administrative Assistant is an integral part of the CBE team. This role provides administrative support to the Executive Director and represents the Executive Director’s office as the principal point of administrative contact and liaison with both internal and external constituencies. In addition, this multi-faceted role works closely with the Director of Development to assist in advancing the strategic fundraising priorities of CBE and with the Director of Finance to assist with finance administrative and project management needs. This role also handles day-to-day IT, equipment and supplies needs of CBE staff and provides general office management support.

Reports to: Executive Director

Status: Full Time/Non-Exempt

Department: Administration

Hours: Monday – Friday and will be required to work during the High Holy Days.

Essential Duties and Responsibilities

 Serve as the front line for the Office of the Executive Director providing prompt, attentive and knowledgeable customer service via phone, email and in-person to internal and external parties; greeting visitors; fielding questions and requests

 Provide administrative support to the Executive Director including managing calendar, making travel arrangements, drafting correspondence, supporting preparation for/assisting at meetings, and providing other administrative assistance as needed

 Perform general office tasks in support of the Office of the Executive Director’s activities including copying, data entry, spreadsheets, filing and running errands

 Provide project management for key events and fundraising efforts, including managing RSVPs, mailing lists, and administrative support

 Maintain donor records in database

 Draft donor correspondence, including acknowledgement letters and pledge reminders

 Provide administrative support for Board of Trustees meetings and committees

 Ensure proper functioning of the CBE office equipment (telephones, copy machines, computer hardware, mailing machines, etc.) throughout both buildings; arrange for maintenance and repairs as necessary; maintain clean and organized copy room

 Serve as the point person for CBE staff for any IT needs; liaison and coordinate with IT vendors

 Manage inventory and purchase of CBE office and other supplies

 Assist with special projects and perform other duties as assigned

Qualifications and Expectations

 Bachelor’s Degree preferred; Associate’s Degree required

 3-5 years of relevant work experience

 Ability to learn various systems and databases quickly and troubleshoot basic IT issues

 Advanced proficiency with Microsoft Office and Google suite

 Meticulous attention to detail

 Strong writing and editing skills

 Highly organized, able to wear many hats and prioritize as needs evolve

 Strong project management and coordination skills including ability to work independently, assess priorities, take initiative, handle multiple assignments, and meet deadlines

 Ability to build relationships and lines of communication across departments and constituents

 Excellent communicator; create collaboration through diplomatic, tactful and credible communication

 Strong sense of integrity; ability to maintain confidentiality and demonstrate discretion and professionalism in all activities

 Friendly, poised and professional demeanor

 Ability to maintain poise under pressure and thrive in a high-energy, fast-moving environment with ever-changing objectives and priorities

 Knowledge of and/or interest in Judaism and Jewish history and culture is a plus

Apply

Please email your resume to Judith Rubin at jrubin@cbebk.org.

X
X